procurement management

DataNote ERP Framework acts as a crucial tool to keep the record of suppliers information that includes supplier contact detail, rate contract details, purchase history, quality and delivery history etc.

Request a Demo

open logic ERP framework

DataNote ERP Framework gives instant access to users on the critical information about various suppliers, purchase orders, gate inward, goods receipts, quality checks, purchase returns and help in analyzing how goods come in and how they are being utilized. DataNote ERP Framework manages purchase orders, credit, contracts, supplier database, sourcing queries, supplier audits, supplier relation and many more. It streamlines and automates the source-to-settle process while controlling costs by directing purchases to approved suppliers. Integrated procurement processes of DataNote ERP facilitate real-time document authoring, reviews, and approvals.

DataNote ERP Framework modernizes procurement processes to proactively manage suppliers, stocks, order and activities throughout the source-to-settle cycle. This complete, integrated, and cloud-based solution enables you to transform your procurement organization to provide fast and compliant procurement services to all areas of your organization.

Purchase

Reports

Analytical Indent Register
Pending PO Report
Quotation Comparison
Pending Inspection Report
Purchase Management Mirror Report

Prints

Store Requisition
Indent
Purchase Order
Material QC Report
Gate Inward & GRN

Integrated Modules

Purchase
Store
MRP
Master
Finance

Design & Project Module in Procurement

1 Supplier and product category management

The primary objective of Supplier Management is to ensure that all contacts with the suppliers support the needs of the business. Product category management is the act of managing all of the stock-keeping units (SKUs) in a particular product category and organising their price while meeting the goals of the store and the needs of customers.

2 Pricing and discounts

One can maintain supplier prices for items and provide discount information so that the system retrieves the correct unit cost for an item when the purchase order is entered.

3 Purchase planning, ordering, and requests

The procurement process involves Purchase order requests, planning of raw materials required for finished goods, maintaining stock levels, negotiating with suppliers for the best prices, and placing the order to the desired vendor.

4 Purchase orders, delivery and scheduling

After proper negotiations with vendors, the Purchase order is placed where the delivery schedule is adequately maintained and is executed. The entire process of releasing purchase orders, delivery scheduling and line up is highly integrated and automated in the DataNote system.

5 Requests for proposal

A request for proposal (RFP) is a document that solicits proposals from suppliers, often made through a bidding process, by an agency or company interested in procurement of a commodity, service, or valuable asset, to potential suppliers to submit business proposals.

6 Open orders, budget accounting

An open purchase order references an item that the supplier has not yet fully billed or received. The amount stated in the budget is the amount needed to ensure sufficient inventory on hand to meet customer orders for products.

7 Multi-level approval management

The Multilevel Approval Process constitutes a foolproof approach in the planning and approving compensation data that differs from customary compensation administration strategies that focus upon the employee.

8 Supplier invoice entry and returns

Supplier invoices are the sales invoices and bills issued by the supplying vendor and received by the buying customer. Customers also refer to supplier invoices as vendor invoices. A supplier invoice itemises a transaction between the buyer and seller.